Supplier portal

This area is designed for suppliers to provide you with direct access to the information required to do business with us. Here you will find a link to information on In-tend, example Standard Questionnaire/Invitation to Tender documents and example Terms and Conditions which you can familiarise yourself with prior to bidding for any work.

If you have any questions for the team please use the contact us form.

The procurement process
You can browse the information we use at different stages of the procurement process below.
We use the standard questionnaire template as our "SQ" -
A sample Invitation to Tender (ITT)

Model contract documents (Over OJEU threshold)
Below you will find the standard template contract documents used by Midland Heart. These will be adapted to reflect the requirements of each contract let by us. The amended version will be made available on the In-tend website during the tender stage of a procurement.
Standard contract T&Cs - Goods
Standard contract T&Cs - Services

Midland Heart T&C’s for the under OJEU threshold contracts

Goods & Services T&C’s  (Including for Purchase orders)    

Consultancy Services T&C’s                                                                   

JCT Minor Works Schedule of Amendments                                            

JCT Measured Term Contract Schedule of Amendments

E-Procurement website 

Midland Heart utilises an e-procurement website called “In-tend” for competing contracts including competitions for European procurement activity. Going forward, Midland Heart intends to use the e-procurement portal for seeking lower value quotes too, from time to time. Therefore, we ask that suppliers register under as suppliers on the system, so they can be included in quotation processes when they occur.

 Visit In-tend website
• There is no cost to suppliers to register or use this system


Useful information for suppliers

Useful Links to view Public Sector contracts generally 

Contracts Finder - GOV.UK

Home | Open Data Portal

Midland Heart may choose to compete contracts from framework agreements. 

A framework agreement is the name given to a contract, (otherwise known as an agreement) that has been advertised to suppliers at the above web links. Usually a list of suppliers will be awarded a framework place (e.g. one supplier or more than three suppliers)

Public sector organisations may access the framework agreements instead of running competitions.  

Please find below associated web site links to progress enquiries on becoming a supplier on a framework. 

How to become a supplier

ESPO (Eastern Shire Purchasing Organisation)
Crown Commercial Services (CCS)
Procurement for Housing 
Northern Housing consortium 
Fusion 21