As well as maintaining a portfolio of active contracts to provide goods and services to the business, we’re always looking to develop relationships through new tender opportunities.

We have minimum requirements so that we can reassure the organisation of the health of our supply chain but we’re keen to provide opportunities to suppliers of all sizes including small and medium business enterprises. Some of those minimum requirements include financial and insurance checks but those will be made clear through our tender documentation.

The organisation adheres to internal thresholds noted below. For high value procurement's, Public Contracts Regulations set out the thresholds for which formalised procurement activity must be adhered to.

Total contract value Method of procurement 
£0 - £10,000 Demonstrate value for money
£10,000 - 189,330 Formal quotation process
£189,330+ Competitive tender following Public Contracts Regulations 2015

Our supplier portal

Our dedicated supplier portal, known as Intend, enables suppliers access to tender opportunities. 

It’s environmentally friendly as all documentation is electronic and it’s free to register your company details. Once registered you’ll be able to express interest in our tender opportunities.

Although tender opportunities are published on other sites its your responsibility to check our system frequently for opportunities (click on “Tenders” when you land on the site).  Depending on where they’re advertised, there can be a delay in the publication of tender information so always best to check our supplier portal directly.

If you have any questions for the team, please email procurement.team@midlandheart.org.uk

The procurement process

Midland Heart complies with Public Contracts Regulations

Current thresholds when procuring using the regulations are shown below.  Please note these change every two years and are due an update January 2022.

  • Suppliers and Services Contracts: £189,330 exc. VAT
  • Works £4,733,252 exc. VAT

Terms and Conditions

Please note that Midland Heart uses the below suite of contracts for our procurement-related activity.  Within some forms of contract, the Order Form will be completed to reflect the requirements of the contract.  In all other instances, the terms and conditions will not be modified.  If an exceptional circumstance arises, the Head of Legal must be consulted.

1. Goods and services agreement

pdf - 260Kb

Used when two or more parties are contracting to supply goods or services, and both parties are required to sign the Agreement. NOTE: This is not dependent on value but rather contractual requirements.

2. Purchase order terms

pdf - 120Kb

Used when paying for goods/services where a purchase order is raised and no signed contract is required. NOTE: These terms are not required to be attached to the PO where a signed contract exists between a supplier and Midland Heart.

3. Consultancy agreement - individual

pdf - 276Kb

Used when engaging an individual to provide professional services of any value. The Agreement must be signed by the consultant and Midland Heart.

4. ICT Hardware & Software

pdf - 347Kb

Used when procuring technology hardware and software of any value. The Agreement must be signed by the supplier and Midland Heart.

5. JCT - Measured term contract - schedule of amendments

pdf - 533Kb

Used when there will be a regular programme of maintenance, minor works or improvement projects that will likely be undertaken by a single supplier over a specified period of time.

6. JCT Minor works - schedule of amendments

pdf - 525Kb

Typically used on projects where the value of the works is less than £250,000 and the duration of the project is less than 12 months period.